About the Customer
A Saudi Arabian Military Industries (SAMI) company that undertakes advanced electronics research and manufacturing for defense and communication as per the Saudi Arabian government. It is a national leader in the field of modern electronics, manufacturing capabilities, and repair and maintenance services, with a 100 per cent project completion rate. They specializes in defense, energy, ICT, and security services.
The Need:
The client wanted to upgrade legacy systems and empower employees with flexible digital access. They emphasized the need for a streamlined expense management process. This would allow their employees to remotely submit expense claims, upload receipts and get approvals from senior management.
Challenges
- Time-consuming manual processing for receipts, expense reports and renewals
- Decrease in employee productivity
- Inefficient digital workflows and lack of remote access
Solution
- Custom expense management app with eQuipMe digital Oracle suite
- Integration with Oracle EBS and Microsoft SharePoint
- Single-click quick expense feature
Results
- Streamlined expense management process
- Increased employee productivity and satisfaction
- Digitizing key processes created a paperless environment
Aspire’s Solution in Detail:
Aspire designed and developed an expense management application using the eQuipMe Oracle digital suite mobile apps. The application is integrated with Oracle EBS R12.2.5 and Microsoft SharePoint. It empowers employees to flexibly and remotely submit expense claims to their manager for approval. Additionally, the app has a quick expense feature, where users can add expense lines and upload receipts without creating an expense header. Later they can complete their expense creation by tagging these lines to an expense header automatically by clicking a single button.
Benefits:
Aspire’s custom designed solution resulted in quicker and easier creation of expense reports with real-time updates in Oracle EBS. This in turn ensured faster processing. The employees also gain access to multiple options for self-service data entry, user friendly interface and flexible user preferences along with faster approvals and access. This increases employee productivity and satisfaction, even on the move. Additionally, the newly implemented digital processes access and manage information and transactions, cutting down on cumbersome and time-consuming paperwork.
